Stage 1 Enrolment: 

Offer holders upload their grade evidence and a digital photograph to Applicaa. Students can request course changes as part of Stage 1, provided they meet the entry requirements for any new A level subjects chosen. We then check the grade evidence and photo and contact students with their next steps.

Stage 2 Enrolment:  

This process takes less than 5 minutes, and when this is complete, a student is fully enrolled at Hills. Students who meet the entry requirements for their chosen subjects will be invited to complete Stage 2 by 12pm on 24 August. Students who have not met the requirements will complete Stage 2 as part of their Advice Meeting.

Advice Hub meetings 

Sessions are held on 25 August only, and are for students who either:

• Meet the entry requirements for their chosen subjects, but need some guidance before finalising their subjects. These meetings are online.
• Are unqualified for their subjects and need to discuss their options. These meetings are in person at the College.

In advance of 20 August, please make sure you can log in to Applicaa. You will not see any information about enrolment until 20 August. If you can't log in, please email admissions. You can reset your password on the platform.

Internet access

Please ensure you plan to have access to the internet and a suitable device. If this is not possible, please contact Admissions. If you know you will be away during the Enrolment period and are concerned about internet access, we strongly advise you to nominate a close friend or family member to be on standby should you need them to help.

Get prepared

• Check your email address in Applicaa. Your personal email address is shown at the top of the page. If it's incorrect, please email admissions
• You can check and update your parent or carer email addresses by opening and editing your application form in Applicaa (do not use MyChoice16)
• Have a photograph ready for your college card
• Scan or photograph any existing GCSE grades (for example, where you took the exam early), musical instrument or theory certificates if you plan to take Music or Music Technology, and you have not already shared them with us
• Make a note of our key dates, so you know what to expect.

We know that waiting can be difficult, but please try to avoid contacting us to check on the progress of your enrolment. Students' grade information is not necessarily checked in the order it is received, so if you haven’t heard from us, please be assured that it just means you are in the process and we will contact you with your next steps as soon as possible.

On Thursday, 20 August, you will need to:

1.  Log in to Applicaa 
2. Check and amend your subject grades to 'actual' grades (not predicted). If Further Maths, Additional Maths, Level 3 qualifications or any short courses are missing, do not add these as we do not accept them. They do not count towards your Admissions Score.
3. Upload your grade evidence. This can be a PDF, scan, screengrab or photograph of your Statement of Results and any qualifications you have taken early. Please refer to our Grade Evidence Guidance. 
   
   Make sure your name, the date (e.g., Summer 2026 or August 2026), and your school's name are clearly visible. If your school provides this information on its online platform, please take a photo of the screen showing the entire webpage. Please input all your actual GCSE grades (or other qualifications if applicable), as missing grades could affect your qualification for the offered A level courses.
4. Upload a photograph for your college card. Please refer to our Photo Guidance.
5. Confirm your A level subjects or request a course change (optional)
6. Request an advice meeting if you would like further guidance (optional).

Stage 1 Enrolment closes at 3 pm, Friday, 21 August. However, we would encourage you to complete this stage as soon as you have your Statement of Results.

As part of Stage 1 Enrolment, you will be able to:

• Request a course change
• Drop a fourth subject 
• Add a fourth subject
• Request a meeting at our Advice Hub if you require further guidance

Remember that you need to be qualified by actual GCSE grade and Admissions Score for any A level courses that you would like to move to.

We will contact you on Thursday, 27 August, to confirm the outcome of your course change request. If your changes cannot be granted, your original offer remains in place, and you can request a course change again in September, after the first two weeks of the term, provided you are qualified to take the subject(s). Course changes are not guaranteed, but we can normally grant most requests in August or September.

If your Admissions Score is lower than those shown below, please continue to complete Stage 1 Enrolment. Entry scores can vary from year to year, and in some cases, we may accept students with scores lower than those shown.

When you have completed Stage 1 Enrolment, we will check your Statement of Results to confirm you are qualified for your offered A level subjects. We will also check that your photograph meets the requirements below, so it can be used for your college card.

• If you are qualified for your offered subjects, you will be sent an email to complete Stage 2 Enrolment with a closing date of Monday, 24 August. 
• If you have requested a course change, you will still need to complete Stage 2 by this date. 
• Students who are unqualified for one or more of their A level courses will be invited to an on-campus advice meeting on Tuesday 25 August, to discuss next steps, including possible alternative courses. Any course change requests will also be discussed at this meeting. These students will complete Stage 2 Enrolment after their Advice Meeting; the closing date is 6 pm, Tuesday 25 August.
• If a student’s results do not meet the entry requirements for any of our A level courses or we cannot offer a viable Study Programme (which must include at least three A levels), we will be in touch on Friday 21 August.
• If there is an issue with your Statement of Results (for example, it has been corrupted) or your photo doesn’t meet our guidelines (please see below), we will contact you by email.

As mentioned above, for Stage 1 Enrolment, you will upload the grade evidence supplied by your school or awarding body showing the grade(s) you have received.

Examples of grade evidence include:

• Statement of Results from your school
• Certificates for qualifications you have already received
• If you are taking A level Music or Music Technology, musical instrument or theory certificates
• UK ENIC Statement of Comparability
• Statement of Recognition

Guidance for submitting your grade evidence:

• The photograph, scan or download of your grade evidence must be saved as a JPG, PNG or PDF.
• Each document must be complete (i.e. showing each whole page)
• Each document must also show your name, the date and the subjects and grades you have been awarded.
• If we cannot clearly see the evidence, we will request a new version.

As part of Stage 1 Enrolment, you will also upload a photograph for your college card. This card is your identification for the two years you are at Hills Road, and is used to enter and exit the campus, so it is very important.

Only photographs in the style of those with a green tick (below) can be accepted:

Guidance for submitting your photograph:

• Take a portrait photograph (your phone should be vertical, not horizontal)
• Make sure the background is plain (a neutral-coloured wall is ideal)
• You can’t wear a hat, sunglasses or anything that covers your head or face, unless you wear these normally due to your religious beliefs
• Do not apply any filter or alter the image in any way
• You can smile!